Special Services Records Request
If you would like to request copies of your student's records related to special services, please fill out the form linked below and return it by mail or email to:
Hunterdon Central Regional High School
Bernadette Burns, bburns@hcrhs.org, 908-284-7331
84 Route 31, Flemington NJ 08822
(Note: this form is only for records related to special services. For all other records, please contact the high school's counseling office.)
Printable Request Form for Special Services Student Records
Records Pick-Up: Arrive to the 11/12 building lower campus (parking lot B) and check in with security in the Commons entrance. Security will call the Special Services office to let them know you have arrived.
Destruction of Student Records
According to the Individuals with Disabilities Education Act (IDEA), 34 CFR 300.624, school districts must notify parents when the information contained in their child’s special education records is no longer needed to provide public educational services to the child. This is a public notification to parents or eligible students (students who are of legal age except where guardianship or conservatorship has been established) of the Hunterdon Central Regional High School District’s intent to destroy special education records per the years noted below, unless the former student or legal guardian notifies the school district otherwise. Note that these records do not include archival information that is maintained by the district as specified by federal law.
Beginning August 1, 2026, Hunterdon Central will be destroying special education files of all students classified as eligible for special education and related services and/or classified as eligible for speech/language services whose graduation year is 2021 and birth year is 2003. For students who are Medicaid eligible, destruction of files will occur for those whose graduation year is 2019 and birth year is 1998. Special education records collected by Hunterdon Central related to the identification, evaluation, educational placement, or the provision of special education in the district must be maintained under state and federal laws for specific time period after special education services have ended for the student. While the district is no longer required to maintain records after seven years, these records may prove beneficial to the former student or legal guardian when applying for benefits, rehabilitation services, college entrance, etc.
The records will be destroyed in accordance with state law N.J.A.C 6A:32-7.8 and N.J.S.A. 47:3-17 unless the former student or legal guardian notifies the school district otherwise in writing by July 31, 2026. Please note that records will not be mailed, but must be picked up in person. To ensure confidentiality, persons receiving the records will be required to present identification and sign a document indicating receipt of the records. If the former student is under the supervision of a parent/guardian after the age of 18, proof of guardianship must be provided before files will be released.
Should you wish to obtain these records, it is important that you complete an Acquisition Request for Permanent Transfer of All Child Study Team Records form, which can be downloaded below. You should mail or email the fully completed request form to:
Hunterdon Central Regional High School
Bernadette Burns, bburns@hcrhs.org, 908-284-7331
84 Route 31, Flemington NJ 08822
The request must include a phone number and an original signature of the adult student or legal guardian of the adult student. Bernadette Burns will contact you to confirm that we indeed have a file and tell you when the file will be ready for pick up. Requests must be made no later than July 31, 2026.