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Transfer Student Transcript Conversion

Transfer students new to HCRHS and current students with proof of completion of approved coursework taken outside of HCRHS will have the courses, grades, and credits from said school infused into their HCRHS permanent record. This infusion will be accomplished by the HCRHS school counselor subject to the approval of the Supervisor of Counseling Services.

If course work is from a transfer school, or from an approved and accredited outside institution, the information provided for input into student’s HCRHS course histories must be from the school’s official transcript. A notation as to where the previous course work was completed, and/or how the coursework was taken (e.g. Independent Study, Distance Learning), will become a part of official HCRHS transcripts.

Counseling Services will award HCRHS credit for previous course work only when the previous school’s official transcript indicates achievement of said credit. Course grade and credit will be translated from the students’ previous system into the appropriate HCRHS grading system.

Credit example: If the previous school awarded 1.00 credit for passing a “full year” course, HCRHS will convert 1.00 credit to 5.00 credits. Partial credit for “full year” courses will not be awarded unless the previous school awarded such credit and HCRHS could not provide continuation of program.

Approved transfer course work will count toward GPA or WGPA. HCRHS shall consider as weighted only those courses taken at other schools when the corresponding HCRHS course is weighted.

High school level courses, taken prior to grade 9, may be used to meet prerequisites or advancement in a particular subject area. However, because graduation credit requirements may only be met by courses taken in grades 9-12, high school level courses taken prior to grade 9 are not included in GPA or credits earned, nor are they listed on the high school transcript. Grade 9 begins upon graduation from grade 8.

RECORDING OF NON-TRADITIONAL COURSEWORK ON THE HCRHS PERMANENT RECORD (TRANSCRIPT):

Option II, Remediation and Transfer courses will be reflected on the HCRHS student transcript as follows:

  1. Name of course.
  2. Institution, school, college, university and/or situation, where, and/or how, the coursework was taken.
  3. Month and year when course was completed.
  4. Grade issued by the institution (HCRHS equivalent); or grade issued by certified staff member under the guidelines established by Option II provisions. Credit issued by institution (at a maximum rate of 35 hours per credit); or credit awarded by certified staff member under the guidelines established by Option II provisions, or as certified by the principal under 6A:8-5.1(a) 1.ii.
  5. Approved transfer coursework assigned a grade will count towards WGPA or GPA. Outside course work will be Pass/Fail and will not count towards WGPA or GPA. Option II, summer school or un-graded courses will be Pass/Fail and will not count towards WGPA or GPA.
  6. No grade will appear on the transcript until an official transcript, or documentation from a certified staff member, is received. If no documentation is received a “W” will be posted on the HCRHS permanent record (transcript) as of the date grades are submitted for the next marking period.

Other grading designations may apply for Loss of Credit (LC) due to excessive absences, Incompletes (I) for temporary extensions on course completion or Withdrawals (W) as described in the Course Change section of the Program of Studies